Spa Coordinator


FORMAL POSITION TITLE: Part-Time Spa Coordinator   


Reports directly to the Front Desk Manager for any needs, concerns, or direction.


We believe that exceptional service starts with an exceptional team. You’d be a great fit if you have:

  • Experience with at least one year of verifiable in-person customer service (Required).
  • Experience with Mindbody Software (Bonus but not required). 
  • Ability to work 25 hours per week, including one weekend day.
  • Understanding of the functions and navigation of PCs. 
  • Experience with Google Suite and Monday. 
  • Punctuality, reliability, and responsibility. 
  • Problem-solving skills. 
  • Ability to work independently with little supervision. 
  • Ability to work well in a group setting. 
  • Ability to maintain composure in stressful situations. 
  • Understanding of massage and its benefits to clients and the community.
  • A goal-oriented mindset.
  • You represent the 4 Ballaura Defining Character Traits: 
  1. Mission-driven to Help and Heal (starting with ourselves, our employees, and the community) 
  2. Committed to the LMTs and Front Desk, the goals you have, and the success of our business 
  3. Optimistic that we CAN make a difference in our client’s lives 
  4. A Trusted Partner for all who work with you


  • We take care of our team so that we can take care of our clients.
  • Pay starts at  $18.00 per hour
  • Clear expectations on how to earn a raise when you work here


We are genuinely passionate about lifting people up, including our team. To that end, we provide the following benefits to our licensed massage therapists:

  • Health benefits for full-time employees 30+ hours a week
  • Paid sick leave and vacation
  • Generous membership sign up commission and gratuity
  • Employment growth opportunities 
  • Product and service discounts
  • Free infrared sauna treatments
  • Staff breakroom snacks
  • Earn free monthly massage treatments
  • Staff reviews


The Spa Coordinator is responsible for creating a warm and inviting customer experience for clients as they check-in and out of the spa. Spa Coordinators are responsible for answering calls, scheduling appointments, selling memberships, and setting up sauna treatments. Spa Coordinators may manage spa attendants and spa projects as needed, all while creating a close-knit, supportive, and caring professional culture that strives to be a place of growth for everyone. 

We rely heavily on your feedback to obtain a supportive, friendly, stress-free work culture that you are pleased to come to work in. Please check our employment page for our staff reviews:


Visualize yourself walking into a space with warm dim lighting, healing plants, and natural, peaceful décor. You inhale the soothing aromas. We offer a warm wrap for your sore neck. We guide you to your quiet room.

After you share your goals for the session, we briefly step out, and you melt into the soft massage table. We begin to work your aching back. You drift into a deep, restorative meditation.

It’s in this unique state of mind that your nervous system can truly recover from life’s stresses. Afterward, you feel rejuvenated, your body moves more freely, and you just feel…better.




  • To learn the Mindbody client software
  • To learn the basics of Google Workspace
  • To understand the basics of Monday Boards

Daily Tasks:

  • Cash Register Management 
  • Daily Task List – Google Doc
  • Receiving of linens 
  • Laundry
  • Taking out trash
  • light housekeeping
  • End of the day reports

Client Services:

  • Putting clients in Infrared Sauna 
  • Scheduling of standard Ballaura massages
  • Scheduling of Medical Massages
  • Selling massage memberships

Maintain and Create Customer Experience:

  • Client Communications
  • Identify missed opportunities and areas to grow
  • Facilities Care
  • Create ambiance
  • Dealing with detractor reviews
  • Responding to other spa reviews

Manage Team:

  • Report any tardies and call-outs to the spa manager 
  • Assist in the Training of new Spa Coordinators or Spa Attendants
  • Ensure Spa Attendants are doing their job while on your shift

Collaborate with Leadership and Team Members:

  • Collaborate with Front Desk Manager on growth strategies
  • Communicate with the management team as needed
  • Communicate as needed with the Insurance Coordinator



Spa Coordinator 

  • Daily reports to the spa coordinator hangout thread each day has a new thread and are to be labeled with the date.  
  • All communications for this day will only go here. 
  • Communicates urgent information as follows:
    • Fire, flooding, and property damage should be reported immediately via phone call and text message.
    • For other urgent information, please send a chat to the Front Desk Manager and label the message **URGENT** at the beginning of the chat.


We request the following from employees: 

  • You are happy to make someone feel better 
  • You have intellectual curiosity 
  • Strong work ethic
  • Interactions at work are done with warmth and empathy
  • Self-awareness with ones own actions
  • Integrity with your word
  • If you see something say something
  • Reach out when your not doing well or feeling burned out
  • If your upset about something at the spa reach out to a trusted manager
  • No drama or gossip 

We are making a powerful request to our staff that we all accept these agreements. We see them as essential to providing a phenomenal atmosphere for staff and clients. 

Mission: Less Stress. More Relief. Feel Better.

Vision: We all thrive when each one of us is living a peaceful life with ease and comfort. Our exceptional and professional staff are dedicated to serving, supporting, and listening to all who walk through our doors, providing peace and compassion that ripples out into our community.


Online Application


People love working here:

We rely heavily on your feedback to obtain a supportive, friendly, stress-free work culture that you are pleased to come to work in. Please check our employment page for our staff reviews.

COVID-19 considerations:

Please read more about our spa’s response to Covid-19 at

We have also installed an air purifier for our building’s heating/cooling system. You can also read more about that at